HOSPIVIO
AI-Powered Hotel Operations
Smarter housekeeping. Better quality. Faster hotel operations.
Hospivio is a next-generation hotel operations platform designed to connect housekeeping, quality control, maintenance and operational intelligence in one intelligent system.
Currently in development. Selected European hotels are being invited to participate in our Founding Pilot Program.
- Ready
- Cleaning
- Inspection
- Dirty
- Maintenance
Floor 3
- 301Ready
- 302Ready
- 303Cleaning
- 304Inspection
- 305Ready
- 306Dirty
Floor 4
- 401Ready
- 402Maintenance
- 403Ready
- 404Cleaning
- 405Ready
- 406Ready
Floor 5
- 501Cleaning
- 502Ready
- 503Ready
- 504Inspection
- 505Ready
- 506Ready
Illustrative interface concept — not live or customer data.
THE PROBLEM
Hotel operations shouldn't be complicated.
Every day, hotel teams manage hundreds of tasks across rooms, housekeeping, inspections and maintenance.
Disconnected communication, manual processes and limited real-time visibility can create delays and unnecessary workload.
Hospivio brings these operations together.
Radio calls and paper sheets
Room status lives in people's heads
A spreadsheet per department
Nothing reconciles automatically
Maintenance reported twice
Or not reported at all
Yesterday's numbers
Decisions made after the fact
WHY IT MATTERS
Four places a hotel day leaks time.
None of these are new problems, and none of them are solved by working harder. They are coordination costs — the time between someone knowing something and everyone else knowing it. That is the gap Hospivio is being built to close.
- 01Room turnaround
Rooms that are ready, but nobody knows yet.
Today
A room is finished at 11:40 and the front desk hears about it at 12:15, because someone had to be found, asked and believed. The gap between clean and sellable is invisible, so it is never managed.
With Hospivio
The status changes the moment the attendant marks the room on their phone, and reception sees it without asking anyone. Hospivio is designed to make that waiting time visible — the first step to shortening it.
- 02Communication delays
Three departments, three versions of the truth.
Today
Housekeeping, reception and maintenance each keep their own list. Reconciling them means a phone call, and the call usually happens after a guest is already standing at the desk.
With Hospivio
One shared record per room. A priority set at the desk reaches the floor without being relayed by radio, and no shift starts from a list that is already an hour old.
- 03Re-cleans
The same room, cleaned twice.
Today
Inspections fail on the same handful of points week after week, but the pattern lives in a supervisor's memory. Each re-clean costs a second attendant trip and a delayed release.
With Hospivio
Every inspection is recorded against the room and the specific checklist item, so repeat failures surface as a pattern instead of a feeling. The re-clean is requested, tracked and closed where it was raised.
- 04Missed maintenance
Reported twice, or not reported at all.
Today
A broken fixture is mentioned in passing, written on a sheet, or skipped because reporting it takes longer than working around it. Some issues reach a technician. Some reach the guest first.
With Hospivio
The attendant reports it from inside the room with a photo, in seconds. It becomes a tracked item with an owner and a priority, and it stays open until somebody closes it.
Hospivio is in development. Everything above describes what the platform is being designed to do — not measured results. We publish no time or cost figures, because we have not yet earned any.
The Founding Pilot Program is where these get measured for the first time.
PLATFORM
One intelligent platform for hotel operations
Six connected modules, designed to share a single operational record of every room.
- 01
Housekeeping Operations
Real-time room status, staff assignments, cleaning workflows, priorities and supervisor coordination.
- 02
Hospivio Vision AI
AI-assisted room inspections designed to help identify potential quality issues and support supervisors during inspections.
- 03
Quality Control
Digital inspections, checklists, re-clean workflows, photos and complete room history.
- 04
Maintenance
Report issues directly from a room, attach photos, assign technicians, set priorities and track resolution.
- 05
Operational Intelligence
Understand cleaning times, inspection performance, maintenance response and operational bottlenecks.
- 06
Multi-Property Management
Manage one property or an entire hotel group through a centralized platform.
THE WORKFLOW
From Dirty to Ready
One room, one continuous record — from the moment it is vacated to the moment it is approved.
- 01
Room becomes available
Hospivio receives or records the room status.
- 02
Room Assignment
The room is assigned to a housekeeping team member and appears on their device.
- 03
Cleaning
The room attendant manages the entire workflow from a mobile device.
- 04
Inspection
Supervisor performs the quality inspection.
- 05
AI Assistance
Hospivio Vision can assist in identifying potential issues requiring attention.
- 06
Ready
The room is approved and ready for the next guest.
HOSPIVIO VISION
Meet Hospivio Vision
Hospivio Vision is being designed to review inspection photos alongside your supervisor and surface areas that may deserve a second look. It suggests. Your team decides.
- Bed
- Towels
- Amenities
- MirrorCheck recommended
- Bathroom
Supervisor confirms outcome
AI supports the decision. Your hotel team remains in control.
Illustrative interface concept. Vision AI is assistive only — every inspection outcome is confirmed by a member of your team.
OPERATIONAL INTELLIGENCE
See your hotel in real time.
A single operational picture across every floor — room states, cleaning throughput, inspection outcomes and open maintenance, updated as the day happens.
ROOMS · Ready · Cleaning · Inspection · Dirty · Maintenance
- Ready88.3%219
- Cleaning4.8%12
- Inspection2.8%7
- Dirty2.4%6
- Maintenance1.6%4
- Average Cleaning Time
- 27min
- Inspection Pass Rate
- 94%
- Open Maintenance Issues
- 4
- Priority Rooms
- 7
Illustrative example — not live data and not from a customer property.
MULTI-PROPERTY
One hotel or one hundred.
Hospivio is being built as a multi-property SaaS platform.
Hotel groups will be able to monitor individual properties while gaining centralized operational visibility across their portfolio.
HOTEL GROUP
Example Hotel Group
5 Properties · 891 rooms
- Berlin182 rooms96% ready
- Munich140 rooms91% ready
- Vienna205 rooms88% ready
- Paris248 rooms94% ready
- Zürich116 rooms99% ready
ARCHITECTURE
Designed to connect with your hotel technology.
Hospivio is being designed with an API-first architecture to support integrations with hotel technology ecosystems.
PMS
Room status and reservation context exchanged with your property management system.
API
Documented endpoints and webhooks, so operational data is available to your own systems.
IoT
Designed to accept signals from door locks, sensors and connected devices on the floor.
Third-party integrations
Ticketing, workforce and reporting tools your teams already run.
Integration categories describe architectural intent. No integration partnerships are announced at this stage.
Ismail
Founder, Hospivio
- Background
- Hotel operations, Europe
- Built in
- Europe, for European hotels
- Stage
- In active development
- Who replies to you
- The founder, directly
WHO IS BUILDING THIS
Built by a hospitality operator, not a software vendor.
Hospivio is founded and built by Ismail, a hospitality operator in Europe. It comes out of working in hotel operations rather than out of a market report — which is why it is shaped like an operations tool and not like a reporting product.
That background decides what gets built. Every feature has to survive three questions: will a room attendant actually do this on a phone in the middle of a shift, can a supervisor check it in the minute between two rooms, and does it tell a general manager something before the morning meeting rather than after it. What only works in a demo is left out.
It also decides how the pilot runs. Every Founding Pilot application is read and answered personally — there is no sales team to route it to, and no call centre between you and the person building the product.
Questions before you apply?Email the founder — ismail@hospivio.ai
FOUNDING PILOT PROGRAM
Become a Hospivio Founding Pilot Partner
Help shape the future of AI-powered hotel operations.
We are currently selecting a limited number of hotels in Europe to participate in the early development and pilot phase of Hospivio.
Founding Pilot Partners will have the opportunity to:
- Test Hospivio before wider market release
- Provide direct feedback to our product team
- Influence future features and workflows
- Explore AI-powered operational tools
- Receive preferential Founding Partner conditions
APPLICATION
Apply for the Hospivio Pilot Program
Tell us about your property. We read every application ourselves and reply personally.
Fields marked * are required.
ABOUT HOSPIVIO
Building the next generation of hotel operations.
Hospivio is being created with one objective: to give hotel teams better visibility, smarter workflows and intelligent tools for managing daily operations.
Our vision extends beyond individual tasks. We are building toward an intelligent operational layer capable of connecting hotel teams, systems and data.
- Stage
- In active development
- Focus
- European hotels and hotel groups
- Model
- Multi-property SaaS platform
- Open now
- Founding Pilot Program
The future of hotel operations is intelligent.Help us build it.
Applications are reviewed personally. No cost, no obligation.